GlobalSign Blog

21 Jun 2019

The Modernized Seal: The Benefits of Digital Signatures

The era of digitization is thriving to serve the best interests of Internet users, it aims to bring down any boundary that hinders organizations their potential to grow. However, technological progress comes with consequences too. Cybercriminals discover more ways to exploit technology instead of using it for the common good. One problem that people encounter online is document forgery. With the help of advanced photo editing tools, they can replicate any document without a sweat.

The Difference between e-Signatures and Digital Signatures

Because falsification of documents persists to exist, experts created digital signing solutions to protect people from the consequences of identity theft and a ruined reputation. Though, there are two types of digitized signatures that people interchangeably use: e-signatures and digital signatures.

A digital signature is used for securing documents that have encryption features. While an electronic signature is meant to be an electronic symbol. It can be in a form of image, sound, or process to confirm an agreement.

Who are Most Likely to Use Digital Signatures?

Here are the three types of organizations who are most likely to implement digital signatures into their workflow:

Organizations who seek flexibility

Digital Signatures are a good tool to veer away from time and resource-consuming paper processes. These processes may include onboarding new clients, exchanging contracts, HR tasks, accounting tasks, and many more. It’s a cost-effective approach that ensures stronger protection for their documents when they send out a document from their organization. All digital signatures can be set under the name of individuals or departments, internal employees or external users/customers (with pre-conditions).

Digital Signatures are created with tamper-evident seals. It’s a great protection against forgery that can harm an organization’s reputation.

Organizations who integrate Adobe Sign Enterprise into their Workflow

Adobe Sign Enterprise has a list of their trusted digital signature providers. It is a safe measure to integrate digital signatures as an addition to the encryption and authenticity their document has. Also, people don’t need to be an IT expert to figure out how to use digital signatures because it’s ready-to-use when purchased.

Organizations who seek protection and encryption for their documents

These are the organizations who give importance to building seals into their applications to increase document security and help meet compliance. Digital seals can do timestamp and tamper-evident seal on document contents. This practice guarantees the author validation of their documents.

The Digital Signature Benefits

Given the three types of organizations who are most likely to use digital signatures, here are the listed benefits that organizations can get from using digital signatures:

  • Faster Document Processing
    Digital signatures can sign huge volumes of documents. It lessens the time consumed in signing each document. Also, digital signatures can be set under individual or department-level identities, strengthening its authenticity.
  • Eliminate Bottlenecks
    Digital signatures are built to fit into existing document workflow solutions. It decreases the time spent on learning to operate the tool and can immediately deliver results in a short period of time. Trusted digital signature providers are ready to assist their clients at any time. Hence, it saves you the hassle of familiarizing  yourself with the product.
  • Stronger Security for Your Documents
    Digital signature providers have incorporated their digital signatures with global data centers and high-quality network protection for robust data disaster recovery. Not only that, digital signatures produce tamper-evident seals to always ensure document authenticity. It also has encryption features such as cryptographic signing components (e.g., certificates, OCSP, CRL, timestamping).
    If the organization still seek to verify their provider, they may consult with CA/B Forum’s member list for the CA provider’s legitimacy.
  • Cost Savings
    Cloud-based digital signatures are designed to provide optimal workflow performance. It can be used with any application that the organization selected and access it even outside their office. They don’t have to travel in-person to offices and print the documents. Through that, the company saves money on cost-consuming resources and maximizing their equipment. Organizations don’t need to maintain printers and buy paper and pens. All their documents can be sent through the cloud.
    In addition, the cloud feature helps organizations eliminate the need for maintaining and managing on-premise hardware. Digital signatures help organizations to focus on their true goals and achieve them faster.

Conclusion

Digital signing services bring tangible progress for organizations who seek robust and streamlined workflow. The changes bring more profit than just going digital.

GlobalSign will verify identity of an organization using a fast, intricate vetting process. Single or multiple identities are available depending on business need. A trusted Certificate Authority, Adobe Approved Trust List (AATL) member, and Cloud Signature Consortium (CSC) Identity provider, GlobalSign is able to deliver these types of certificates—with the latest hashing technology and publicly-qualified signatures and seals.

Visit our website for more details. Talk to our account managers when you’re ready to get your own Digital Signing Service.

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