The era of digitization is thriving to serve the best interests of Internet users; it aims to bring down any boundary that hinders organizations their potential to grow. However, technological progress comes with consequences too. Cybercriminals discover more ways to exploit technology instead of using it for the common good. One problem that people encounter online is document forgery. With the help of advanced photo editing tools, they can replicate any document without a sweat.
The Difference between e-Signatures and Digital Signatures
Since falsification of documents persists to exist, experts created digital signing solutions to protect people from the consequences of identity theft and a ruined reputation. There are two types of digitized signatures that people interchangeably use: e-signatures and digital signatures.
A digital signature is excellent for securing documents because of its encryption features. While an electronic signature is meant to be an electronic symbol, it can be in the form of image, sound, or process to confirm an agreement.
Who are Most Likely to Use Digital Signatures?
Here are the three types of organizations who are most likely to implement digital signatures into their workflow:
Organizations who seek flexibility
Digital signatures are an excellent tool to veer away from time and resource-consuming paper processes. These processes may include onboarding new clients, exchanging contracts, HR tasks, accounting tasks, and many more. It’s a cost-effective approach that ensures stronger protection for their documents when they send out a document from their organization. All digital signatures are customizable under the name of individuals or departments and internal employees or external users/customers (with pre-conditions).
Digital Signatures come with tamper-evident seals. It’s excellent protection against forgery that can harm an organization’s reputation.
Organizations who integrate Adobe Sign Enterprise into their Workflow
Adobe Sign Enterprise has a list of their trusted digital signature providers. It is a safe measure to integrate digital signatures as an addition to the encryption and authenticity their document has. Also, people don’t need to be an IT expert to figure out how to use digital signatures because it’s ready-to-use when purchased.
Organizations who seek protection and encryption for their documents
These are the organizations that give importance to building seals into their applications to increase document security and help meet compliance. Digital seals can do timestamp and tamper-evident seal on document contents. This practice guarantees the author validation of their documents.
The Digital Signature Benefits
Given the three types of organizations who are most likely to use digital signatures, here are the listed benefits that organizations can get from using digital signatures:
- Faster Document Processing
Digital signatures can sign high volumes of documents. It lessens the time consumed in signing each document. Also, digital signatures can be set under individual or department-level identities, strengthening its authenticity.
- Eliminate Bottlenecks
Digital signatures are built to fit into existing document workflow solutions. It decreases the time spent on learning to operate the tool and can immediately deliver results in a short period. Trusted digital signature providers are ready to assist their clients at any time. Hence, it saves you the hassle of familiarizing yourself with the product.
- Stronger Security for Your Documents
Digital signature providers have incorporated their digital signatures with global data centers and high-quality network protection for vigorous data disaster recovery. Not only that, digital signatures produce tamper-evident seals to ensure document authenticity. It also includes other details such as signing and hashing algorithms used, and other cryptographic signing components (e.g., OCSP, CRL, timestamping)
If the organization still seeks to verify their provider, they may consult with the CA/B Forum’s member list for the CA provider’s legitimacy.
- Cost Savings
Cloud-based digital signatures are designed to provide optimal workflow performance. The organization can use any application of their choice to access the digital signature, even outside their office. They don’t have to go to the office and print the documents. Through that, the company saves money on cost-consuming resources and maximizing their equipment. Organizations don’t need to maintain printers and buy paper and pens; instead, their documents are uploaded and signed through the cloud.
Additionally, the cloud integration feature helps organizations eliminate the need for maintaining and managing on-premise hardware. Digital signatures help organizations to focus on their true goals and achieve them faster.
Digital signing services bring tangible progress for organizations that seek a robust and streamlined workflow. The changes bring more profit than just going digital.
GlobalSign verifies the identity of an organization using a fast, intricate vetting process. Single or multiple identities are available depending on business needs. A trusted Certificate Authority, Adobe Approved Trust List (AATL) member, and Cloud Signature Consortium (CSC) Identity provider, GlobalSign can deliver these types of certificates—with the latest hashing technology and publicly-trusted signatures and seals.