GlobalSign Blog

22 May 2019

How Different Industries Use Digital Signing Service

The need for signatures pops up in virtually every department - human resources for employee timesheets and vacation requests, finance signing off on invoices and purchase orders, legally preparing contracts, and sales entering new client relationships. Printing every time you need a signature is impractical and inefficient. Fortunately, there’s a better way—trusted digital signatures allow you to keep your entire workflow online and offer greater security than unstandardized electronic signatures. A digital signature is similar to a handwritten signature that binds the person or entity to digital data.

Instead of going out and asking clients to sign or showing in-person to offices signing agreements, digital signature provides businesses great convenience with just a few clicks. It authenticates your identity and further enhances your business workflows.

Architecture, Engineering, and Construction (AEC)

The Architecture, Engineering, and Construction (AEC) industries are driven with original ideas that firms must sign and approve every day. Blueprints, engineering drawings, and/or proposals are relayed from one department to another to meet tight deadlines and support intellectual property rights. The digital signature plays a huge role in the approval and authentication of the said materials.

Human Resources

Digital signatures play a vital role in Human Resource. As this industry deals with legal agreements and contracts, the digital signatures streamline the workflow for HR professionals. This type of encrypted signature is beneficial to the following areas of HR

  • Employment Contract signing

This encompasses any businesses as people make deals that must be presented on document, digitally or printed on paper. However, using the digital signatures reinforces the identity of the user.

  • Employee onboarding

Employees hand over their confidential documents when they’re hired in a new company. They must process forms and make sure all documents are safe and authentic.

  • Non-disclosure agreements

Aside from the employment contracts and onboarding, HR professionals also assure the overall company data safety from insiders.

Healthcare

Most companies under the healthcare sector comply under certain laws and regulations. The law compels them to use digital signatures to present their authenticity to government bodies. Why? The process of getting a digital signature isn’t a walk in the park. It goes through a meticulous vetting process to verify the company’s credentials.

On the other hand, doctors can also use digital signatures when handing over prescription and other documents. With this innovative step on the digitization of patients’ data, it promotes faster workflow for the doctor and patients.

Financial Sector

Insurance and financial institutions benefit the most in using digital signatures. Their employees can focus their energy on other tasks other than signing insurance policy papers with no errors. It’s fast and reliable. Just be sure to follow the proper usage.

Additional Benefits of Using Digital Signatures

Aside from transforming business workflows and saving time, Digital Signatures also bring positive impacts on the security of businesses and the environment:

  • Security

It encrypts and secures your data from cybercriminals. Plus, the digital signature is unique to you. When security breaches happen, cybercriminals won’t find any worth in your encrypted data. Also, digital signatures are easy to validate because it’s effective up to 10 years.

  • Environment

Humans dump 2.12 B tons of garbage in a year worldwide. Companies could save a lot of money in going paperless, and they can contribute to the reduction of waste products. In a yearly average, an office uses 10, 000 pieces of paper. As people become aware of the environmental consequences of excessive product consumption, they are more likely to appreciate companies who support environmental movements.

Conclusion

A Digital Signature is an innovative tool with massive benefits for businesses. It saves time, effort, and resources. In the time of fake documents and identities, it preserves one’s integrity, and it lets everyone know your legitimacy.

In GlobalSign, we offer various Cloud-based Digital Signing Services that enterprises can implement in their workflow. It’s made to be integrated with Adobe Sign that works well with their workflow. It’s legally accepted and convenient.

Are you interested to know more about Digital Signing Services? Visit our website and give us a call right now.

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