In this increasingly hyperconnected world, digital transformation helps improve the productivity of the organization. Technological innovation continues to support organizations in carrying out their day-to-day activities. Navigating from paper to digital signatures is one of the most essential and simplest procedures organizations can utilize to embrace digital transformation. Digital Signatures help in many ways. It lets you shorten sales cycles, reduce costs, increase productivity, modernize corporate culture, and mitigate risk. This concept involves not only the adoption of new digital tools by the organizations but also the reorganization of their strategies by implementing new technologies to improve synergies, reduce costs and increase profits. In short, it means more business opportunities.
IMPLEMENTING DIGITAL SIGNATURES
Depending on the size of your company and how quickly you would like to get your team up and running and signing documents, there are a few different options for how to proceed.
- Token-Based Deployments
In situations where you need a short-term solution for enabling digital signatures in your organization or if you have a smaller deployment size, tokens are the way to go. Token-based deployments are ideal for lower volume signature needs, since the logistics around physically getting them to a distributed workforce can take a few extra steps given today’s global environment. Individuals or departmental level (e.g., Finance) signing credentials are stored on a portable, Federal Information Processing Standard (FIPS)-complaint USB token so they stay in the sole possession of the signer. The good news is, once employees receive their tokens, they have everything they need to start signing documents.
- Cloud-Based Digital Signing Service
For a long-term solution that is designed to scale, GlobalSign’s Digital Signing Service (DSS) makes enterprise-wide document signing easy. DSS is cloud-based, which means there’s no need to manage any physical hardware or build any custom integrations. You can choose to utilize the REST API to seamlessly integrate it with your existing systems and/or software or implement DSS in conjunction with an existing workflow application, like Adobe Acrobat Sign. Regardless of your unique business situation, here at GlobalSign our role is to ensure that you are able to provide your staff with a frictionless digital signature experience wherever you are, all while keeping your information securely encrypted.
We provide on-premises HSM solutions for high-volume deployments and off-the-shelf integrations. Many organizations choose – or are required – to keep their security operations on-premises. In these scenarios, an HSM deployment is often the best solution, although internal PKI expertise is required to configure the integration between the HSM and document workflow.
- GMO Sign
Thoughtfully designed to facilitate simplified end-to-end approval and signing workflows, GMO Sign allows employees, partners, and customers to electronically and digitally sign and manage documents through a single user-friendly and secure platform. It supports nearly every type of signature – electronic signatures, AATL digital signatures, and eIDAS-compliant advanced electronic signatures – from a single user interface. WHERE CAN YOU USE DIGITAL SIGNATURES? The use of Digital Signatures for document signing has become widely applicable. The digital signature provides a protected and secure method to sign any type of document that can be transferred or saved online for digital reference. Some examples are as follows:
- For signing documents like MSWord, MS Excel, and PDFs.
- It plays a pivotal role in creating a paperless office. For carrying out secure web-based transactions or identifying other participants of web-based transactions.
- Providing Public Key Infrastructure (PKI)-based digital signatures to offer higher assurance
- Increasing online security and trust through the provisioning of strong identities
- Managing certificate-related risks
- Meeting the requirements of many national and industry-specific regulations regarding the legal acceptance of electronic signatures in place of wet ink signatures, for example:
- US ESIGN (Electronic Signatures in Global and National Commerce)
- FDA CFR 21 Part 11
- eIDAS (advanced & qualified e-signatures, eSeals)
Today, when contactless business is a new norm, there is an increased demand for alternatives to securely send and receive documents digitally. Organizations have turned to digital signatures as one of their alternatives to ease business activities as well as facilitate the path toward digital transformation. Digital signatures enable users to validate their authenticity by encrypting their data with unique codes, which can hardly be compromised.
Designed for the modern, distributed workforce, GlobalSign Digital Signing Services is the simplest way to deploy trusted digital signatures – whether you’re adding them to existing workflows or a service provider extending certificate-based digital signing capabilities to your customers. Connect with us today to know more.